Department of State Rulemaking Agenda

Proposed Rules for Department of State

72
Records Management
100 -RICR - 50 - 00 - 1
PROPOSED RULE
Type of filing: Amendment
Title: Department of State
Chapter: Public Records Administration
Subchapter: Records Management
Public Comment Term(s): 10/14/2026 to 11/13/2026
Notice Date: 10/14/2026
Electronic Records Management
100 -RICR - 50 - 00 - 2
PROPOSED RULE
Type of filing: Amendment
Title: Department of State
Chapter: Public Records Administration
Subchapter: Records Management
Public Comment Term(s): 10/14/2026 to 11/13/2026
Notice Date: 10/14/2026
Records Retention Schedules
100 -RICR - 50 - 00 - 3
PROPOSED RULE
Type of filing: Adoption
Title: Department of State
Chapter: Public Records Administration
Subchapter: Records Management
Public Comment Term(s): 10/14/2026 to 11/13/2026
Notice Date: 10/14/2026
Executive, High-Level, and Policy-Making Records (GRS1)
100 -RICR - 50 - 10 - 1
PROPOSED RULE
Type of filing: Adoption
Title: Department of State
Chapter: Public Records Administration
Subchapter: General Records Retention Schedules
Public Comment Term(s): 10/14/2026 to 11/13/2026
Notice Date: 10/14/2026
Legal Records (GRS2)
100 -RICR - 50 - 10 - 2
PROPOSED RULE
Type of filing: Adoption
Title: Department of State
Chapter: Public Records Administration
Subchapter: General Records Retention Schedules
Public Comment Term(s): 10/14/2026 to 11/13/2026
Notice Date: 10/14/2026
Safety and Security Records (GRS3)
100 -RICR - 50 - 10 - 3
PROPOSED RULE
Type of filing: Adoption
Title: Department of State
Chapter: Public Records Administration
Subchapter: General Records Retention Schedules
Public Comment Term(s): 10/14/2026 to 11/13/2026
Notice Date: 10/14/2026
Facilities Records (GRS4)
100 -RICR - 50 - 10 - 4
PROPOSED RULE
Type of filing: Adoption
Title: Department of State
Chapter: Public Records Administration
Subchapter: General Records Retention Schedules
Public Comment Term(s): 10/14/2026 to 11/13/2026
Notice Date: 10/14/2026
Daily Operations Records (GRS5)
100 -RICR - 50 - 10 - 5
PROPOSED RULE
Type of filing: Adoption
Title: Department of State
Chapter: Public Records Administration
Subchapter: General Records Retention Schedules
Public Comment Term(s): 10/14/2026 to 11/13/2026
Notice Date: 10/14/2026
Records Management Records (GRS6)
100 -RICR - 50 - 10 - 6
PROPOSED RULE
Type of filing: Adoption
Title: Department of State
Chapter: Public Records Administration
Subchapter: General Records Retention Schedules
Public Comment Term(s): 10/14/2026 to 11/13/2026
Notice Date: 10/14/2026
Information Management Records (GRS7)
100 -RICR - 50 - 10 - 7
PROPOSED RULE
Type of filing: Adoption
Title: Department of State
Chapter: Public Records Administration
Subchapter: General Records Retention Schedules
Public Comment Term(s): 10/14/2026 to 11/13/2026
Notice Date: 10/14/2026
Fiscal Records (GRS8)
100 -RICR - 50 - 10 - 8
PROPOSED RULE
Type of filing: Adoption
Title: Department of State
Chapter: Public Records Administration
Subchapter: General Records Retention Schedules
Public Comment Term(s): 10/14/2026 to 11/13/2026
Notice Date: 10/14/2026
Personnel Records (GRS9)
100 -RICR - 50 - 10 - 9
PROPOSED RULE
Type of filing: Adoption
Title: Department of State
Chapter: Public Records Administration
Subchapter: General Records Retention Schedules
Public Comment Term(s): 10/14/2026 to 11/13/2026
Notice Date: 10/14/2026
Department of Administration Records (BA, BUD, DCP, DPL, LGL, MBE, OAC, PCH, PER, SPC)
100 -RICR - 50 - 20 - 1
PROPOSED RULE
Type of filing: Adoption
Title: Department of State
Chapter: Public Records Administration
Subchapter: State Agency Records Retention Schedules
Public Comment Term(s): 10/14/2026 to 11/13/2026
Notice Date: 10/14/2026
Department of Corrections Records (DOC)
100 -RICR - 50 - 20 - 10
PROPOSED RULE
Type of filing: Adoption
Title: Department of State
Chapter: Public Records Administration
Subchapter: State Agency Records Retention Schedules
Public Comment Term(s): 10/14/2026 to 11/13/2026
Notice Date: 10/14/2026
Depositors' Economic Protection Corporation Records (DEPCO)
100 -RICR - 50 - 20 - 11
PROPOSED RULE
Type of filing: Adoption
Title: Department of State
Chapter: Public Records Administration
Subchapter: State Agency Records Retention Schedules
Public Comment Term(s): 10/14/2026 to 11/13/2026
Notice Date: 10/14/2026
Governor's Commission on Disabilities Records (DIS)
100 -RICR - 50 - 20 - 12
PROPOSED RULE
Type of filing: Adoption
Title: Department of State
Chapter: Public Records Administration
Subchapter: State Agency Records Retention Schedules
Public Comment Term(s): 10/14/2026 to 11/13/2026
Notice Date: 10/14/2026
Department of Education Records (EDU)
100 -RICR - 50 - 20 - 13
PROPOSED RULE
Type of filing: Adoption
Title: Department of State
Chapter: Public Records Administration
Subchapter: State Agency Records Retention Schedules
Public Comment Term(s): 10/14/2026 to 11/13/2026
Notice Date: 10/14/2026
Department of Elderly Affairs Records (DEA)
100 -RICR - 50 - 20 - 14
PROPOSED RULE
Type of filing: Adoption
Title: Department of State
Chapter: Public Records Administration
Subchapter: State Agency Records Retention Schedules
Public Comment Term(s): 10/14/2026 to 11/13/2026
Notice Date: 10/14/2026
Department of Environmental Management Records (DEM)
100 -RICR - 50 - 20 - 15
PROPOSED RULE
Type of filing: Adoption
Title: Department of State
Chapter: Public Records Administration
Subchapter: State Agency Records Retention Schedules
Public Comment Term(s): 10/14/2026 to 11/13/2026
Notice Date: 10/14/2026
Ethics Commission Records (ETH)
100 -RICR - 50 - 20 - 16
PROPOSED RULE
Type of filing: Adoption
Title: Department of State
Chapter: Public Records Administration
Subchapter: State Agency Records Retention Schedules
Public Comment Term(s): 10/14/2026 to 11/13/2026
Notice Date: 10/14/2026
Department of Health Records (HL)
100 -RICR - 50 - 20 - 17
PROPOSED RULE
Type of filing: Adoption
Title: Department of State
Chapter: Public Records Administration
Subchapter: State Agency Records Retention Schedules
Public Comment Term(s): 10/14/2026 to 11/13/2026
Notice Date: 10/14/2026
Executive Office of Health and Human Services Records (HHS)
100 -RICR - 50 - 20 - 18
PROPOSED RULE
Type of filing: Adoption
Title: Department of State
Chapter: Public Records Administration
Subchapter: State Agency Records Retention Schedules
Public Comment Term(s): 10/14/2026 to 11/13/2026
Notice Date: 10/14/2026
Healthsource Rhode Island Records (HSR)
100 -RICR - 50 - 20 - 19
PROPOSED RULE
Type of filing: Adoption
Title: Department of State
Chapter: Public Records Administration
Subchapter: State Agency Records Retention Schedules
Public Comment Term(s): 10/14/2026 to 11/13/2026
Notice Date: 10/14/2026
State Council on the Arts Records (RISCA)
100 -RICR - 50 - 20 - 2
PROPOSED RULE
Type of filing: Adoption
Title: Department of State
Chapter: Public Records Administration
Subchapter: State Agency Records Retention Schedules
Public Comment Term(s): 10/14/2026 to 11/13/2026
Notice Date: 10/14/2026
Commission for Human Rights Records (CHR)
100 -RICR - 50 - 20 - 20
PROPOSED RULE
Type of filing: Adoption
Title: Department of State
Chapter: Public Records Administration
Subchapter: State Agency Records Retention Schedules
Public Comment Term(s): 10/14/2026 to 11/13/2026
Notice Date: 10/14/2026
Department of Human Services Records (DHS)
100 -RICR - 50 - 20 - 21
PROPOSED RULE
Type of filing: Adoption
Title: Department of State
Chapter: Public Records Administration
Subchapter: State Agency Records Retention Schedules
Public Comment Term(s): 10/14/2026 to 11/13/2026
Notice Date: 10/14/2026
Infrastructure Bank Records (CWF)
100 -RICR - 50 - 20 - 22
PROPOSED RULE
Type of filing: Adoption
Title: Department of State
Chapter: Public Records Administration
Subchapter: State Agency Records Retention Schedules
Department of Labor and Training Records (DLT)
100 -RICR - 50 - 20 - 23
PROPOSED RULE
Type of filing: Adoption
Title: Department of State
Chapter: Public Records Administration
Subchapter: State Agency Records Retention Schedules
Public Comment Term(s): 10/14/2026 to 11/13/2026
Notice Date: 10/14/2026
Narragansett Bay Commission Records (NB)
100 -RICR - 50 - 20 - 24
PROPOSED RULE
Type of filing: Adoption
Title: Department of State
Chapter: Public Records Administration
Subchapter: State Agency Records Retention Schedules
Public Comment Term(s): 10/14/2026 to 11/13/2026
Notice Date: 10/14/2026
Municipal Police Training Academy Records (MPA)
100 -RICR - 50 - 20 - 25
PROPOSED RULE
Type of filing: Adoption
Title: Department of State
Chapter: Public Records Administration
Subchapter: State Agency Records Retention Schedules
Public Comment Term(s): 10/14/2026 to 11/13/2026
Notice Date: 10/14/2026
Office of the Postsecondary Commissioner Records (HEA)
100 -RICR - 50 - 20 - 26
PROPOSED RULE
Type of filing: Adoption
Title: Department of State
Chapter: Public Records Administration
Subchapter: State Agency Records Retention Schedules
Public Comment Term(s): 10/14/2026 to 11/13/2026
Notice Date: 10/14/2026
Office of the Public Defender Records (PD)
100 -RICR - 50 - 20 - 27
PROPOSED RULE
Type of filing: Adoption
Title: Department of State
Chapter: Public Records Administration
Subchapter: State Agency Records Retention Schedules
Public Comment Term(s): 10/14/2026 to 11/13/2026
Notice Date: 10/14/2026
Department of Public Safety Records (DOS, ETS, FM, GJC, SP)
100 -RICR - 50 - 20 - 28
PROPOSED RULE
Type of filing: Adoption
Title: Department of State
Chapter: Public Records Administration
Subchapter: State Agency Records Retention Schedules
Public Comment Term(s): 10/14/2026 to 11/13/2026
Notice Date: 10/14/2026
State Operated Public School Records (SPS)
100 -RICR - 50 - 20 - 29
PROPOSED RULE
Type of filing: Adoption
Title: Department of State
Chapter: Public Records Administration
Subchapter: State Agency Records Retention Schedules
Public Comment Term(s): 10/14/2026 to 11/13/2026
Notice Date: 10/14/2026
Department of the Attorney General Records (AG)
100 -RICR - 50 - 20 - 3
PROPOSED RULE
Type of filing: Adoption
Title: Department of State
Chapter: Public Records Administration
Subchapter: State Agency Records Retention Schedules
Public Comment Term(s): 10/14/2026 to 11/13/2026
Notice Date: 10/14/2026
Public Transit Authority Records (RIPTA)
100 -RICR - 50 - 20 - 30
PROPOSED RULE
Type of filing: Adoption
Title: Department of State
Chapter: Public Records Administration
Subchapter: State Agency Records Retention Schedules
Public Comment Term(s): 10/14/2026 to 11/13/2026
Notice Date: 10/14/2026
Public Utilities Commission and Division of Public Utilities & Carriers Records (PUC)
100 -RICR - 50 - 20 - 31
PROPOSED RULE
Type of filing: Adoption
Title: Department of State
Chapter: Public Records Administration
Subchapter: State Agency Records Retention Schedules
Public Comment Term(s): 10/14/2026 to 11/13/2026
Notice Date: 10/14/2026
Resource Recovery Corporation Records (RRC)
100 -RICR - 50 - 20 - 32
PROPOSED RULE
Type of filing: Adoption
Title: Department of State
Chapter: Public Records Administration
Subchapter: State Agency Records Retention Schedules
Public Comment Term(s): 10/14/2026 to 11/13/2026
Notice Date: 10/14/2026
Department of Revenue Records (DMV, TX)
100 -RICR - 50 - 20 - 33
PROPOSED RULE
Type of filing: Adoption
Title: Department of State
Chapter: Public Records Administration
Subchapter: State Agency Records Retention Schedules
Public Comment Term(s): 10/14/2026 to 11/13/2026
Notice Date: 10/14/2026
Department of State Records (SOS, SA)
100 -RICR - 50 - 20 - 34
PROPOSED RULE
Type of filing: Adoption
Title: Department of State
Chapter: Public Records Administration
Subchapter: State Agency Records Retention Schedules
Public Comment Term(s): 10/14/2026 to 11/13/2026
Notice Date: 10/14/2026
Department of Transportation Records (DOT)
100 -RICR - 50 - 20 - 35
PROPOSED RULE
Type of filing: Adoption
Title: Department of State
Chapter: Public Records Administration
Subchapter: State Agency Records Retention Schedules
Public Comment Term(s): 10/14/2026 to 11/13/2026
Notice Date: 10/14/2026
Department of the Treasury Records (DTR)
100 -RICR - 50 - 20 - 36
PROPOSED RULE
Type of filing: Adoption
Title: Department of State
Chapter: Public Records Administration
Subchapter: State Agency Records Retention Schedules
Public Comment Term(s): 10/14/2026 to 11/13/2026
Notice Date: 10/14/2026
Turnpike and Bridge Authority Records (TBA)
100 -RICR - 50 - 20 - 37
PROPOSED RULE
Type of filing: Adoption
Title: Department of State
Chapter: Public Records Administration
Subchapter: State Agency Records Retention Schedules
Public Comment Term(s): 10/14/2026 to 11/13/2026
Notice Date: 10/14/2026
University of Rhode Island - Police and Security Department Records (URI)
100 -RICR - 50 - 20 - 38
PROPOSED RULE
Type of filing: Adoption
Title: Department of State
Chapter: Public Records Administration
Subchapter: State Agency Records Retention Schedules
Public Comment Term(s): 10/14/2026 to 11/13/2026
Notice Date: 10/14/2026
Water Resources Board & Resources Board Corporate Records (WRB)
100 -RICR - 50 - 20 - 39
PROPOSED RULE
Type of filing: Adoption
Title: Department of State
Chapter: Public Records Administration
Subchapter: State Agency Records Retention Schedules
Public Comment Term(s): 10/14/2026 to 11/13/2026
Notice Date: 10/14/2026
Auditor General Records (AUD)
100 -RICR - 50 - 20 - 4
PROPOSED RULE
Type of filing: Adoption
Title: Department of State
Chapter: Public Records Administration
Subchapter: State Agency Records Retention Schedules
Public Comment Term(s): 10/14/2026 to 11/13/2026
Notice Date: 10/14/2026
Commission on Women Records (CW)
100 -RICR - 50 - 20 - 40
PROPOSED RULE
Type of filing: Adoption
Title: Department of State
Chapter: Public Records Administration
Subchapter: State Agency Records Retention Schedules
Public Comment Term(s): 10/14/2026 to 11/13/2026
Notice Date: 10/14/2026
Department of Behavioral Healthcare, Developmental Disabilities and Hospitals Records (BHD)
100 -RICR - 50 - 20 - 5
PROPOSED RULE
Type of filing: Adoption
Title: Department of State
Chapter: Public Records Administration
Subchapter: State Agency Records Retention Schedules
Public Comment Term(s): 10/14/2026 to 11/13/2026
Notice Date: 10/14/2026
Department of Business Regulation Records (DBR, BCC, BOA, CPP, FB)
100 -RICR - 50 - 20 - 6
PROPOSED RULE
Type of filing: Adoption
Title: Department of State
Chapter: Public Records Administration
Subchapter: State Agency Records Retention Schedules
Public Comment Term(s): 10/14/2026 to 11/13/2026
Notice Date: 10/14/2026
Cannabis Control Commission Records (CCC)
100 -RICR - 50 - 20 - 7
PROPOSED RULE
Type of filing: Adoption
Title: Department of State
Chapter: Public Records Administration
Subchapter: State Agency Records Retention Schedules
Public Comment Term(s): 10/14/2026 to 11/13/2026
Notice Date: 10/14/2026
Office of the Child Advocate Records (CA)
100 -RICR - 50 - 20 - 8
PROPOSED RULE
Type of filing: Adoption
Title: Department of State
Chapter: Public Records Administration
Subchapter: State Agency Records Retention Schedules
Public Comment Term(s): 10/14/2026 to 11/13/2026
Notice Date: 10/14/2026
Department of Children, Youth, and Families Records (DCYF, TS)
100 -RICR - 50 - 20 - 9
PROPOSED RULE
Type of filing: Adoption
Title: Department of State
Chapter: Public Records Administration
Subchapter: State Agency Records Retention Schedules
Public Comment Term(s): 10/14/2026 to 11/13/2026
Notice Date: 10/14/2026
Quasi Fiscal Records (QU1)
100 -RICR - 50 - 30 - 1
PROPOSED RULE
Type of filing: Adoption
Title: Department of State
Chapter: Public Records Administration
Subchapter: Quasi State Agency Records Retention Schedules
Public Comment Term(s): 10/14/2026 to 11/13/2026
Notice Date: 10/14/2026
Quasi Personnel Records (QU2)
100 -RICR - 50 - 30 - 2
PROPOSED RULE
Type of filing: Adoption
Title: Department of State
Chapter: Public Records Administration
Subchapter: Quasi State Agency Records Retention Schedules
Public Comment Term(s): 10/14/2026 to 11/13/2026
Notice Date: 10/14/2026
Municipal Clerk Records (LG1)
100 -RICR - 50 - 40 - 1
PROPOSED RULE
Type of filing: Adoption
Title: Department of State
Chapter: Public Records Administration
Subchapter: Local Government Records Retention Schedules
Public Comment Term(s): 10/14/2026 to 11/13/2026
Notice Date: 10/14/2026
Municipal Public Works Department Records (LG10)
100 -RICR - 50 - 40 - 10
PROPOSED RULE
Type of filing: Adoption
Title: Department of State
Chapter: Public Records Administration
Subchapter: Local Government Records Retention Schedules
Public Comment Term(s): 10/14/2026 to 11/13/2026
Notice Date: 10/14/2026
Municipal Planning Board, Planning and Community Development Records (LG11)
100 -RICR - 50 - 40 - 11
PROPOSED RULE
Type of filing: Adoption
Title: Department of State
Chapter: Public Records Administration
Subchapter: Local Government Records Retention Schedules
Public Comment Term(s): 10/14/2026 to 11/13/2026
Notice Date: 10/14/2026
Municipal Court Records (LG12)
100 -RICR - 50 - 40 - 12
PROPOSED RULE
Type of filing: Adoption
Title: Department of State
Chapter: Public Records Administration
Subchapter: Local Government Records Retention Schedules
Public Comment Term(s): 10/14/2026 to 11/13/2026
Notice Date: 10/14/2026
Municipal Public Library Records (LG13)
100 -RICR - 50 - 40 - 13
PROPOSED RULE
Type of filing: Adoption
Title: Department of State
Chapter: Public Records Administration
Subchapter: Local Government Records Retention Schedules
Public Comment Term(s): 10/14/2026 to 11/13/2026
Notice Date: 10/14/2026
Municipal Human and Senior Services Records (LG14)
100 -RICR - 50 - 40 - 14
PROPOSED RULE
Type of filing: Adoption
Title: Department of State
Chapter: Public Records Administration
Subchapter: Local Government Records Retention Schedules
Public Comment Term(s): 10/14/2026 to 11/13/2026
Notice Date: 10/14/2026
Municipal Human Resources and Personnel Department Records (LG15)
100 -RICR - 50 - 40 - 15
PROPOSED RULE
Type of filing: Adoption
Title: Department of State
Chapter: Public Records Administration
Subchapter: Local Government Records Retention Schedules
Public Comment Term(s): 10/14/2026 to 11/13/2026
Notice Date: 10/14/2026
Municipal Legal Records (LG16)
100 -RICR - 50 - 40 - 16
PROPOSED RULE
Type of filing: Adoption
Title: Department of State
Chapter: Public Records Administration
Subchapter: Local Government Records Retention Schedules
Public Comment Term(s): 10/14/2026 to 11/13/2026
Notice Date: 10/14/2026
Municipal Emergency Management Agency Records (LG17)
100 -RICR - 50 - 40 - 17
PROPOSED RULE
Type of filing: Adoption
Title: Department of State
Chapter: Public Records Administration
Subchapter: Local Government Records Retention Schedules
Public Comment Term(s): 10/14/2026 to 11/13/2026
Notice Date: 10/14/2026
Municipal Local Housing Authority Records (LG18)
100 -RICR - 50 - 40 - 18
PROPOSED RULE
Type of filing: Adoption
Title: Department of State
Chapter: Public Records Administration
Subchapter: Local Government Records Retention Schedules
Public Comment Term(s): 10/14/2026 to 11/13/2026
Notice Date: 10/14/2026
Municipal Finance Records (LG2)
100 -RICR - 50 - 40 - 2
PROPOSED RULE
Type of filing: Adoption
Title: Department of State
Chapter: Public Records Administration
Subchapter: Local Government Records Retention Schedules
Public Comment Term(s): 10/14/2026 to 11/13/2026
Notice Date: 10/14/2026
Municipal Tax Assessor Records (LG3)
100 -RICR - 50 - 40 - 3
PROPOSED RULE
Type of filing: Adoption
Title: Department of State
Chapter: Public Records Administration
Subchapter: Local Government Records Retention Schedules
Public Comment Term(s): 10/14/2026 to 11/13/2026
Notice Date: 10/14/2026
Municipal Board, Commission, Committee, and Council Meeting Records (LG4)
100 -RICR - 50 - 40 - 4
PROPOSED RULE
Type of filing: Adoption
Title: Department of State
Chapter: Public Records Administration
Subchapter: Local Government Records Retention Schedules
Public Comment Term(s): 10/14/2026 to 11/13/2026
Notice Date: 10/14/2026
Municipal Public School Records (LG5)
100 -RICR - 50 - 40 - 5
PROPOSED RULE
Type of filing: Adoption
Title: Department of State
Chapter: Public Records Administration
Subchapter: Local Government Records Retention Schedules
Public Comment Term(s): 10/14/2026 to 11/13/2026
Notice Date: 10/14/2026
Municipal Police Department Records (LG6)
100 -RICR - 50 - 40 - 6
PROPOSED RULE
Type of filing: Adoption
Title: Department of State
Chapter: Public Records Administration
Subchapter: Local Government Records Retention Schedules
Public Comment Term(s): 10/14/2026 to 11/13/2026
Notice Date: 10/14/2026
Municipal Building, Zoning and Minimum Housing Records (LG7)
100 -RICR - 50 - 40 - 7
PROPOSED RULE
Type of filing: Adoption
Title: Department of State
Chapter: Public Records Administration
Subchapter: Local Government Records Retention Schedules
Public Comment Term(s): 10/14/2026 to 11/13/2026
Notice Date: 10/14/2026
Municipal Board of Canvassers Records (LG8)
100 -RICR - 50 - 40 - 8
PROPOSED RULE
Type of filing: Adoption
Title: Department of State
Chapter: Public Records Administration
Subchapter: Local Government Records Retention Schedules
Public Comment Term(s): 10/14/2026 to 11/13/2026
Notice Date: 10/14/2026
Municipal Fire Department and Rescue Records (LG9)
100 -RICR - 50 - 40 - 9
PROPOSED RULE
Type of filing: Adoption
Title: Department of State
Chapter: Public Records Administration
Subchapter: Local Government Records Retention Schedules
Public Comment Term(s): 10/14/2026 to 11/13/2026
Notice Date: 10/14/2026
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