Rules for the Rhode Island State Publications Clearinghouse (100-RICR-40-10-1)


100-RICR-40-10-1 ACTIVE RULE

1.1 Purpose

The purpose is to establish policies and procedures for the Rhode Island State Publications Clearinghouse.

1.2 Statutory Authority

R.I. Gen. Laws Chapter 29-7.

1.3 State Agencies/Departments' Deposit of Publications

State agencies, departments, and commissions supported wholly or in part by state funds are required by R.I. Gen. Laws § 29-7-5 to deposit prior to public release a minimum of twenty-five (25) copies of their publications with the State Publications Clearinghouse. Deposit procedures shall be carried out according to guidelines adopted by the Clearinghouse Committee.

1.4 Documents Officers

A Documents Officer shall be named by each agency/department per R.I. Gen. Laws § 29-7-5. Agencies/departments with many sub-departments may name more than one Documents Officer to facilitate the deposit of their publications.

1.5 Index

The Clearinghouse shall prepare checklists quarterly and cumulate those checklists annually. The checklist will be maintained dynamically on the Secretary of State’s website so that users will have up-to-date information regarding publications that are being added. Indexing procedures shall be carried out according to guidelines adopted by the Clearinghouse Committee.

1.6 Depository Libraries' Designation and Responsibilities

Depository libraries shall be designated by the Clearinghouse Director. Depository libraries’ designation and responsibility procedures shall be carried out according to guidelines adopted by the Clearinghouse Committee.

Title 100 Department of State
Chapter 40 State Archives, Library and Public Information
Subchapter 10 State Library
Part 1 Rules for the Rhode Island State Publications Clearinghouse (100-RICR-40-10-1)
Type of Filing Amendment
Regulation Status Active
Effective 08/12/2018

Regulation Authority :

R.I. Gen. Laws Chapter 29-7

Purpose and Reason :

The Department proposes to amend 100-RICR-40-10-1, “Rules for the Rhode Island State Publications Clearinghouse,” to remove non-regulatory language dealing with policies and practices of the State Publications Clearinghouse Advisory Committee. The proposed amendment also adds a description of the intended purpose of the regulation, which is now clearly stated. Much of the language being stricken from the regulation will continue to be available to the public as part of a guidance document published on the Department of State’s website. No comments were received on this proposed amendment and no additional changes were made between the text of the proposed amendment and the text of the final rule filed with the Department of State.

There are no electronic rulemaking documents for rules filed prior to August 14, 2018. For rulemaking documents for rules filed prior to this date, please contact the appropriate agency's Rules Coordinator.