Rules for the Rhode Island State Publications Clearinghouse (100-RICR-40-10-1)
The purpose is to establish policies and procedures for the Rhode Island State Publications Clearinghouse.
1.2 Statutory Authority
R.I. Gen. Laws Chapter 29-7.
1.3 State Agencies/Departments' Deposit of Publications
State agencies, departments, and commissions supported wholly or in part by state funds are required by R.I. Gen. Laws § 29-7-5 to deposit prior to public release a minimum of twenty-five (25) copies of their publications with the State Publications Clearinghouse. Deposit procedures shall be carried out according to guidelines adopted by the Clearinghouse Committee.
1.4 Documents Officers
A Documents Officer shall be named by each agency/department per R.I. Gen. Laws § 29-7-5. Agencies/departments with many sub-departments may name more than one Documents Officer to facilitate the deposit of their publications.
The Clearinghouse shall prepare checklists quarterly and cumulate those checklists annually. The checklist will be maintained dynamically on the Secretary of State’s website so that users will have up-to-date information regarding publications that are being added. Indexing procedures shall be carried out according to guidelines adopted by the Clearinghouse Committee.
1.6 Depository Libraries' Designation and Responsibilities
Depository libraries shall be designated by the Clearinghouse Director. Depository libraries’ designation and responsibility procedures shall be carried out according to guidelines adopted by the Clearinghouse Committee.
|Title||100||Department of State|
|Chapter||40||State Archives, Library and Public Information|
|Part||1||Rules for the Rhode Island State Publications Clearinghouse (100-RICR-40-10-1)|
|Type of Filing||Amendment|
Regulation Authority :
R.I. Gen. Laws Chapter 29-7
Purpose and Reason :
The Department proposes to amend 100-RICR-40-10-1, “Rules for the Rhode Island State Publications Clearinghouse,” to remove non-regulatory language dealing with policies and practices of the State Publications Clearinghouse Advisory Committee. The proposed amendment also adds a description of the intended purpose of the regulation, which is now clearly stated. Much of the language being stricken from the regulation will continue to be available to the public as part of a guidance document published on the Department of State’s website. No comments were received on this proposed amendment and no additional changes were made between the text of the proposed amendment and the text of the final rule filed with the Department of State.