Vendor Prequalification (220-RICR-30-00-4)

220-RICR-30-00-4 ACTIVE RULE

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4.4Responsibility and Authority of the Purchasing Agent

4.5Prequalified Vendor Lists

4.6Prequalification of Public Works Vendors

4.7Revocation of Prequalification

Title 220 Department of Administration
Chapter 30 Purchases
Subchapter 00 N/A
Part 4 Vendor Prequalification (220-RICR-30-00-4)
Type of Filing Amendment
Regulation Status Active
Effective 06/14/2023

Regulation Authority:

R.I. Gen. Laws § 37-2-1
et. seq.

Purpose and Reason:

220-RICR-30-00-4 currently governs prequalification of public works vendors who must be prequalified by the Division of Purchases prior to bidding on state public works projects with an estimated value of over one million dollars ($1,000,000).


The proposed changes are:

§ 4.3(A)- Defines “Division” as Division of Purchases

§ 4.6(B)(1)- Requires that vendors specify categories of work the vendor wishes to be prequalified to bid on and submit all applicable supportive licenses or certifications that evidence that the vendor can perform such work. The submission of supportive licenses/certifications is similar to requirements in surrounding states.

§ 4.6(B)(3)-  In the current rule, the Purchasing Agent can limit a vendor’s prequalification to a purchase order value range. The amendment clarifies a tier system to allow for a range, rather than a specific number. The use of the tier system is similar to those used in surrounding states.

§ 4.6(C)(4)- Makes it clear that vendors can request an increase prequalification threshold amount and provides a clear method for such a request/change.

§ 4.6(D)- Requires production of Certificate of Good Standing from the RI Secretary of State (to show vendor is up to date with corporate filings) and a Letter of Good Standing from the RI Dept. of Revenue (to show vendors do not have tax liabilities). This allows the Division to make responsibility/qualification determination. Similar to requirements in surrounding states.

§4.6(D)(2)(b)- Decreases credit references that vendors must provide from five to three.

4.6(D)(4)(e)- Requires vendors to produce bond letter. This requirement will allow the Division to make increasingly accurate responsibility/qualification determination and is similar to requirements in surrounding states.

4.6(D)(4)(d)- Removes requirement that vendors produce subcontractor lien releases and replaces it with a requirement that vendors certify that vendor does not have pending subcontractor debts/claims.