Contents and Format for Department Record Keeping

Regulation Authority:

42-72-5

Purpose and Reason:

This amended rule outlines processes for documenting case information in the Department’s electronic management information system to ensure continuity of care. In the amendment of this rule, consideration was given to the following: (1) alternative approaches and (2) overlap or duplication with other statutory and regulatory provisions. No alternative approach or duplication or overlap was identified based upon available information. The final rule clarifies and specifies procedures for managing certain records: “If a case is reactivated at a later date, a Master File employee places the contents in a binder, takes the tab from the ‘Special Forms/Documents,’ places it in the folder and forwards the record to the primary worker.”